GWRCCC does not discriminate on the basis of race, color, national origin, sex, age, or disability in its program or activities. GWRCCC is an Equal Opportunity Employer

Coordinator Grant Writing & Compliance and Project Management

Reports to: CEO/Executive Director
Status: Consultant
Hours: Monday through Friday
Location: Hybrid; minimal travel required
To apply, please send an email with resume and short cover letter to
Antoine Thompson.

ABOUT THE ROLE:

The Coordinator Grants Compliance and Project Management oversees the financial management, compliance and reporting of all grant-funded programs within the organization, and tracks spending against grant agreements and vendor contracts. This role ensures the accurate and timely preparation of grant financial reports, maintains compliance with grant and contract requirements, and provides strategic financial support to program staff. The ideal candidate will have a strong background in accounting and financial management within the non-profit sector, project management experience, experience with Federal, Provincial, State grants, and experience managing single audits. The coordinator will work collaboratively with the Senior Leadership and Program Managers in all departments of GWRCCC.

ESSENTIAL JOB FUNCTIONS:

Grant Financial Management & Compliance [75% of time]

  • Oversee and lead the financial management of all grants, including but not limited to grant budgeting, expenditure tracking, and grant financial reporting. This includes inbound grant revenue, as well as pass-through and sub-recipient expenditure funding, and eventually will also include SFI’s outbound grant expenditure program for all pillars.

  • Monitor and reconcile grant expenditures to ensure alignment with approved budgets, generally accepted accounting principles (GAAP), and compliance with grant terms from sponsors to meet invoicing requirements and procurement guidelines and restrictions.

  • Prepare and submit accurate grant financial reports to align with and support written reports to US funders in accordance with their requirements.

  • Assist and Co-Manage online portals for grant applications and submissions (SAM, etc.).

  • Assist with grant applications by providing the necessary financial data.

  • Collaborate with the accounting, CEO, GWRCCC budget and finance committee, including on funding, providing back up support as needed.

  • Ensure compliance with all federal, state, and local regulations related to grant management.

  • Conduct regular compliance reviews and audits to ensure adherence to grant requirements and organizational policies.

  • Maintain comprehensive and organized documentation for grants, including agreements, amendments, financial reports, and correspondence.

  • Federal grant writing and reporting experience is required.

  • Assist with the Negotiated Indirect Cost Rate Agreement (NICRA) effectively.

Collaboration, Support, & Training [20% of time]

  • Create, design, and implement policies, processes and procedures related to grant management and proposal development. These should adhere to requirements included in compliance supplements for US and Canadian grants.

  • Advise program managers, Senior Leaders regarding negotiation of new grants, effective startups, and grant management issues.

  • Work closely with program managers, and Senior Leaders to develop grant budgets and ensure the proper allocation of funds, including supporting allocation of staff time to fulfill grant obligation, including matching staff time.

  • Assist in the development and submission of grant proposals, including budget preparation and financial narratives.

  • Train and support staff on grant management best practices and compliance requirements.

  • Identify and participate in training on changes in grant regulations and accounting standards to stay current. Disseminate and train on relevant information to the team.

  • Provide financial analysis and reporting to support program planning and decision-making.

Other Duties [5% of time]

  • Assist in preparing and coordinating the timely completion of the annual audit, 990 information return, and other financial filings.

  • Assist with implementing applicable organizational-wide financial structure and process changes.

  • Participate in special projects and perform other duties as assigned.

Other Administrative Responsibilities

  • Submitting weekly, monthly progress reports

  • Submitting project reports for various GWRCCC initiatives

  • Conducting research

  • Other duties as assigned.

GWRCCC Internships:

The GWRCCC has on-going internships available.
To apply, please send an email with resume and short cover letter to
Antoine Thompson.
Additional questions? Office phone number: 1-202-671-1580

Social Media/Marketing

Just as important as our advocacy and initiatives is promoting the work we conduct. Our Social Media/Marketing intern will be tasked with monitoring all of our social media outlets (Facebook, Twitter, LinkedIn, Instagram, website) and will create effective marketing campaigns for our events and projects.
Extensive experience with social media is a must, as well as the keen ability to create engaging content that people are going to click on. With your ideas and expertise, every GWRCCC advertisement and blog will be viewed by thousands of people. This is a position for someone looking to utilize and expand
their social media and marketing experience to drive engagement.

Writing Intern

From writing government Requests for Comments (RFC), GWRCCC articles, interviews, statistical reports, marketing campaigns, blogs and more, we are looking for compelling writers and marketers. With data overload and our mission to be a go-to resource, candidates must be resourceful, passionate and driven by entrepreneurial DNA.

Graphic Design Intern

The opportunities and experience for the graphic design intern are invaluable. Our intern will assist the GWRCCC senior graphic designer with web development, social media design and the design of all email outreach. Photography and video editing is a plus. Must have experience in graphic design programs such as Adobe InDesign, Photoshop and Illustrator.

Accounting Intern

Our Accounting Intern must be knowledgeable in QuickBooks, and have strong communication skills and experience working in a fast-paced environment. Must possess skill set, including, but not limited to, payment processing, outreach for payment renewals, reviewing data for discrepancies and strong analytics.

Government Advocacy Intern

GWRCCC empowers communities and organizations in our advocacy relationships with the with local, state and federal agencies and governments. Our government relationships set us apart within our industry.
Our Government Advocacy Intern is a person interested in working with the government looking to get their foot in the door. You will be communicating with a variety of government entities as part of GWRCCC, and your job will be creating connections and identifying the ways in which GWRCCC can
work with these agencies to drive the success of advancing clean fuels and related technology, climate justice and equity.

This is a role for a motivated individual who is excited by the opportunity of working with government institutions and creating stellar results. You thrive under pressure, and the prospect of communicating with powerful leaders only serves to increase your zeal.

Administrative Intern

GWRCCC’s ability grow rests with a great administrative team that can get things done. Writing letters, emails, answering the phone, filing paperwork, planning special events, and helping to keep the office running in a highly effective manner are fundamental duties that we value at GWRCCC. Interns receive great office experience that prepares them for the world of work.

Environmental/Green Jobs

The Clean Cities and Energy Intern will gain valuable experience working with a public-private partnership non-profit organization that works to promote the use of clean domestic fuels to assure our nation’s and region’s climate security, energy independence and clean air by reducing
our dependence on gasoline and diesel transportation fuels.

The intern will help conduct research on relevant policies and grants, draft written and oral testimonies, policy memos, aid with grant writing, reach out to partners to advertise events, and other office duties to keep the coalition running. We are looking for compelling writers and marketers who are excited about the clean energy movement and who are resourceful, passionate and driven by entrepreneurial DNA.

Communications and Media

The Clean Cities Communications and Media Intern will gain valuable experience working with a public-private partnership non-profit organization that works to promote the use of clean domestic fuels to assure our nation’s and region’s climate security, energy independence and clean air by reducing our dependence on gasoline and diesel transportation fuels.

The intern will help elevate GWRCCC’s social media presence through monitoring and creating content for Instagram/Twitter/LinkedIn posts, write blog posts, and work on the website to make the content more relevant and helpful to constituents. They will also create effective marketing campaign materials for our events and projects. We are looking for someone who has experience in graphic design programs such as Canva, Adobe.

Job Banks

Local Green Job Banks

Looking for a green job in the DC area?
My Green Montgomery Jobs:  My Green Montgomery, your guide to green living in Montgomery County, is excited to launch a new, local jobs portal for finding green jobs in our region.

DC Green Bank:  Our  mission is to provide access to capital, growing the clean economy to develop a more equitable, resilient, and sustainable DC. , has  job openings here. 

Montgomery Green Bank:  Connecting funds to projects for a greener Montgomery County, has job openings here.

Federal Jobs

Department of Energy: Clean Energy Jobs has job listings here.